Booking rooms in Outlook requires a lot of steps: you have to click on “New Meeting” > Invite a room by clicking on the “To”> Find a room > Add it to the resource. However, there is an easier way, but it requires a little effort upfront from your Exchange Administrator. The solution is called “Room List”. This guide will show you how to use room lists and how to set up room lists in Exchange Online.
Book rooms with the help of Room Lists Powershell outlook
A room list contains, unsurprisingly, a list of rooms. You can add several offices or locations to the room list and within the offices you can add your meeting rooms. Once you click “Add room”, it’ll give you a list of available offices and rooms. Can’t find the room list in the menu? Ask your Exchange Administrator to make some easy changes!
Step 1: Click on “Add room”
Step 2: Choose an office
Step 3: Choose a meeting room
Step 4: Add people and check the availability schedule
Congratulations! You have successfully booked a meeting room with the help of room list!
Are you the Exchange Administrator?
Unfortunately, you cannot make a room list via the Exchange Control Panel. There’s an easy solution:
Connect to Exchange PowerShell and run the following command to create the room list:
New-DistributionGroup -Name 'Office Name' –RoomList
Copy and paste the text below to add rooms:powershell outlook
Add-DistributionGroupMember -Identity 'Office Name' -Member RoomName@getmeetio.com
Your users can start using the room list instantly after creation.